Hi All . As you read this CCS has been live since July 2018 and CCMS was fully decomissioned finally in Dec 2019. However we have kept this material in this format to help centres if they need to review the changes.
Our transition plan focused on minimising the operational impacts to you and your parents from the changes that took effect with CCS on 2nd July 2018.
Email: firstname.lastname@example.org Phone: 1300 667 276
Below we have tried to summarise as briefly as possible what you need to know.
If you try to cancel a submitted attendance, which has a session from more than 28 days ago, the attendance will move to MANUAL REVIEW
CCS will manually check the attendance and it then goes to the Dept of Education for review. No further updates are allowed while the attendance is in manual review.
If the child commences attending before the parent’s claim for elegibility is complete CCS may be back paid up to a maximum of 28 days. Any such back pay will be paid to the parent, not the child care provider.
Cancelling/resubmitting submitted attendances that didnt receive CCS will not pay the CCS to the Service. The CCS, if they are entitled to it, will be paid directly to the Parent without the need to cancel and resubmit.
The parent has to go back to Centrelink if they believe they are entitled to CCS and it hasn’t been paid to either the service or directly to them.
You can check for payements made to parents on the Session Subsidy tab of the enrolment screen. Select the relevant date for the fortnight you wish to check.
See the Child Care provider Handbook here
See the section relating to CCS being paid directly to the parent here
Excerpt from the above link:
Child care providers are not directly involved in the making of a claim for Child Care Subsidy by the individual or their partner. However, the individual or their partner must make a claim, and be determined to be eligible, in order for Child Care Subsidy entitlement to be determined.
The family should create or access their Centrelink online account via www.my.Gov.au to lodge a Child Care Subsidy Claim for their child.
Where possible, providers should encourage parents or carers to lodge their claim before enrolling their child. A Child Care Subsidy claim can stay active for a year without any sessions of care being reported for the child. However, Child Care Subsidy claims can only be backdated to a maximum of 28 days before the claim was made. If a child is enrolled and starts attending care before a claim is made, and the claim is delayed, the individual will not be eligible for Child Care Subsidy for any sessions of care that occurred more than 28 days before.
Providers should note that any subsidy payable for the 28-day period before a claim was made will generally be paid to the individual, not to the provider.
For attendances after July 2nd use the rolls and attendances in the CCS service types. They appear in the services menu and also in the service pick lists on the Enrolments , Parents and Children screens. The CCS service types are :
(Z)CDC - Centre based care. This is the old LDC or OCC.
(Z)OSH - Outside School Hours care. All of BSC , ASC and VAC are lumped together here.
(Z)FDC - SmartCentral now also supports Family Day Care
With the retirement of CCMS old services have been removed from the relevant menus but the data has been kept and is accessible from the parent transaction screens.
Daily roll generation switched from CCMS services to the CCS services on 2nd July 2018.
The department has introduced four new enrolment types to replace the existing four enrolment types. They are basically a direct replacement but with an extra complication.
During migration we automatically converted all Formal and Informal enrolments into CWA enrolments as this gives you and your parents the greatest flexibility.
When you create new enrolments from now on you will need to pick the enrolment type. Make sure you pick an enrolment type that is relevant for your service as both CCMS and CCS types are still currently visible.
You will notice that during migration we have created all informals as ‘formalisable informals’ (ie CWAs).
You will see a number of new enrolment status values:
If a parent disputes an enrolment and after discussion is ok with it you will need to submit an update to DSS with any changes or even if there are no changes. Click ‘Edit , make changes if needed and then click ‘Save’. The parent needs to confirm the update.
Parent confirmation of the enrolment through mgov is essential to receive benefits.
Excerpt from Dept fact sheet.
The CSV download now includes CCS eligibility details :
- Percentage - Hours - Apportioned Hours - ACCS Hourly Rate Cap Increase Percentage - Annual Cap Reached - Absence Count - Withholding Percentage
View the prototype notice here
See the full Fact Sheet here.
A new statement type has been created to replace the previous 3 types. It combines the functions and works for all service type and for historical CCMS records.
In view of the fact that Subsidy payments may come in at any time (if at all) those payments are treated like any other payment (eg parent payments) and show on the parent’s statement as a separate credit line item.
Attendance charges (full amount) for all enrolment types will be applied to the parent’s account as soon as the attendances are submitted.
The page orientation is portrait mode to minimise page counts for the new layout.
To enable query and update to CCS you must have an active PRODA key registered.
Unfortunately all activations expire within 6 months and a new activation code must be generated each time.