The special transition payments are shown on the covid tab and are not included in the myob or xero extracts.
Business continuity payments are new as at 24th Aug 2021 and we will update this once more is known.
If you have waived some families GAP in full, using the auto exempt button on the Weekly attendances screen, then overnight the weekly full charge will be removed from the relevant parent’s transaction TAB.
The charge will appear in the income related reports and the MYOB or Xero extracts, as they did during the free childcare time, if you use include. The full charge will be excluded from the income related reports and the MYOB or XERO extracts, if you select exclude.
The CCS payment will not appear on the relevant Parent’s transaction TAB, for exempt attednances, however it will appear on the relevant attendance, any relevant remittance and payment reports, and in the MYOB or XERO extracts.
MYOB or XERO extract: In the trial balance screen select include / exclude during the export process
If you select ‘exclude’ then exempted attendances only, will be excluded, that is the full charge for those attendances is excluded. The CCS payments though are always included.
This is only relevant to attendances that have been exempted. All other attendances will be treated as normal.
If you have waived a portion of some families GAP, via a negative Manual Miscellaneous Charge on the Parent’s transaction TAB, then the weekly full charge will remain on the parent’s transaction TAB, and appear in the income related reports & MYOB/XERO extracts.
The CCS payment will appear on the Parent’s trasaction TAB, the relevant attendance, the remittance and payment reports and the MYOB/XERO extracts.
The MYOB extract will include both the GAP portion of income and will include the negative charge equating to refunding the portion of Parent GAP you waived. These two will zero out each other if they match, or a portion of the Parent GAP may remain. You may want to manually move these amounts to a different account.
Prior to the next MYOB or Xero extract you will need to map the waived GAP Misc Fee (if its new) to a MYOB or XERO account.
Manual MYOB adjustments may have to be made for any waived income, should you wish to exclude it, and didn’t do so before importing the MYOB or XERO extract.
If you have used a special COVID Misc Fee to waive the GAP manually, you will be able to run the Misc Fee report (Extracts -> Report -> Misc Charges Report) to determine the amount you have waived.
The following applies if you are a service who has waived parent fees during the COVID period 6/4/2020 to 28/6/2020, and received COVID CCS (& other) payments. COVID payments originate with the department of Education, transferred via the existing payment interface (CCS -> SC) and are found in the SC COVID TAB.
If you do not receive the COVID payments and are charging parents in full (eg some non approved services do not qualify for government assistance, then run MYOB extract as normal and ignore this help link).
And if you are unsure, ask in our support chat for help and someone will call you, to run through it.
For those offering free childcare run the MYOB extract as per usual.
However, post importing to MYOB, you will need to make an adjustment for income (weekly Fee total amt) as parent fees will have been waived. And make a positive adjustment for COVID payments in the date range exported.
Note: COVID payments started 6/4 and are found in the Services -> COVID 19 TAB. These payments are not in the MYOB/XERO extracts.
Unknown yet (24th Aug 2021) how these will be paid, but if SC knows about Business Continuity payments they are likely to be in teh COVID payments TAB as well. This will be updated once known.
Mar 23rd to 5th Apr 2020, waiving fees was optional.
If you waived fees for this period or part of it, you will need to adjust the income for this period too, but CCS paid in this date range will be correct and found in the payment reports as per normal.
CCS payments for weeks ending 29/3/2020 & 5/4/2020 will be found in the relevant CCS extract.
We encourage you to back up MYOB before importing the file, that way if you make a mistake in the adjustments you can back out, reimport the extract and remake the correct adjustments.
An option to remove any waived Parent GAP 23/3 to 5/4, or the exempt fees from the MYOB extract (6/4 to 28/6), before being imported, is in production.
You will see a drop down box next to the date range selection, and you can select to include or exclude charges for that date range. It defaults to include because post 28/6 that is what you will want to do, so you will need to select exclude.
Note: COVID CCS payments though will still have to be imported manually.
For those offering free childcare do not import the income reported (weekly Fee total amt) for this period 6/4 to 28/6, as parent fees will have been waived. Import the COVID CCS payments made in the date range. Note: COVID payments started 6/4.
Mar 23rd to 5th Apr, waiving fees was optional. If you waived fees for this period or part of it, do not import the income reported (weekly Fee total amt) for this period either, but CCS paid in this date range will be correct and in the payment reports.