There are a few features added specifically to support the unique needs of operating a Family Day Care service.

  1. Recording educator details

  2. Linking Rooms with educators

  3. Hourly Rate session codes

  4. Variable session start and end times in bookings

  5. Alternate parent statement option

  6. Educator Statements

  7. Educator Payments Extract

Recording educator details

When a new educator has been added in Proda they will automatically be imported into SmartCentral overnight and then their setup can be completed. Some additional educator details are required for submission to CCS but cannot be retrieved from CCS.

All personnel added in PRODA, including FDC Educators, are visible in CCS > Personnel menu.

FDC Educators specifically can be viewed and their additional details maintained from Services > Educators. From this screen you can update the educator’s address and add an alternate reference. The alternate reference is used in the Educator Payments Extract file and is designed for import into an external accounting system.

Linking Rooms with educators

Once the educator has been set up in PRODA and imported and configured in SmartCentral they can now be attached to a room. Attaching an educator to a room is SmartCentral’s method for tracking which educator delivered which session of care to which child and is used for both bookings and daily rolls.

Once an educator is linked to a room bookings and sessions operate similarly for all care types including FDC.

Hourly Rate Session codes

A session code may be set to ‘Hourly Rate’. If this option is selected then C will calculate the fee for the session based on the session start

Variable session start and end times in bookings

For other care type a uniform session start and end time is common. However for FDC it is quite common for the child to start and finish at different times of the day on different days of the week. Rather than have to create a separate session code and booking for each variation SmartCentral allows you to optionally override the default session start and end time for each day of the week.

If nothing is entered SC will use the default session start and end times

Alternate parent statement option

Educator Statements

Educator Payments Extract