SmartCentral has a number of features to allow centres to run a fully online payments process. These functions allow you to do everything from online registration for payments through to billing in advance or arrears, tracking late payers, setting up payment plans for parents who are behind and providing CCS compliant statements.

I will cover the options below in two groups:

  • Setup Functions - these settings control how the system behaves and the messaging to parents
  • Operational Functions - these give you control over what happens when

Setup Functions

  • Configure Payment Gateway
  • Parent Registration
  • Parent Settings and Payment Plans
  • Pay Now Option
  • Statements Messaging
  • Entitlement Changes Notification

Operational Functions

  • Run / Update Fee Projections (Billing in advance)
  • Run Direct Debit - Batch
  • Run Direct Debit - Single Parent
  • Reconcile Payments
  • Check Outstanding Debtors
    • Balance Owing report
    • Aged Debtors report
    • Aged Debtors CSV extract