Ratio Calculator

A ratio calculator provides information, on the number of staff required to child ratio. The Calculator is updated every 15 mins, using staff and child sign in/out information to update the graphs and data provided.

The Ratio calculator is found on the Service screen


Ratios are calculated across the service (not by individual rooms) and based on the child’s date of birth, from youngest to oldest. This gives providers the flexibility to respond to the needs of children.

In a mixed age group of children, maintaining the ratio for each age range of children does not mean the educator to child ratio for the youngest age range must be applied to all children in an older age range. An educator who is caring for one age range of children, can also be counted against another age range of children, as long as the ratio for each age range is maintained and adequate supervision is maintained at all times.

To see the ACECQA’s National Framework for educator to child ratios go to https://www.acecqa.gov.au/nqf/educator-to-child-ratios