A summary of recent changes, most recent at the top.

SEP 2019

  • Sign In - added filter to sign in page so centres can check who should be in the centre
  • Applications - improved highlighting of changes to parent & child details in the application approval process
  • Download PINS - moved this function into the ‘select parent’ area. This allows services to extract for individual parents or per service
  • Parent Portal - added service search bar to applications tab if the parent doesnt have any applications currently
  • Reports
    • Added Late Report - lists children signed out after the session end time
    • Child Details Repot - modified the period emergency report so that the child’s contacts are now an option making the report more flexible
    • Booking API - modified the bookings api used by some integrated products to cut off bookings as soon as the end date is reached instead of 1 week later
    • Remmitance Report - added search by date range to allows report to be run when you don’t know the remittance number
  • Admin Roll - fixed issue where a trailing space in room code , session code or school code caused the filter not to work properly
  • FDC - added optional handling of CCS reassignment between FDC educators
  • FDC - parent transaction and misc fee report now show the educator ID
  • FDC - Educator statement now includes the child’s entitlement information
  • Staff Sign In - fixed issue that sometimes caused the Responisble Person to be signed out by next staff signing in
  • STAFF SIGN IN - released timesheet generating and approval process to link up with staff sign in and the ratio calculator

AUG 2019

  • Download PINS - (On the Parent Screen) Download Sign In PINS for parents and authorised carers, by select the ID of one, more or all Parents and then select the Download PINS button
  • AGED DEBT Report - (On the Parent Screen) Download the report by select the ID of one, more or all Parents and Download CSV button is the Aged Debt Report
  • STAFF SIGN IN - basic timesheeting and CSV export
  • DAILY ROLLS - Extra filter options on staff and parent rolls to identify children NOT YET ARRIVED or DEPARTED
  • PARENT DETAILS - extra option to download PINS in a csv for a single service or selected parents
  • APPLICATIONS - Improved highlighting of changes in the approval process
  • APPLICATIONS - Restart approved / rejected applications via ‘Pull In’
  • MYOB - relaxed restrictions on account types that can be mapped
  • AUTHORISED NOMINEES - improved matching to detect extra spaces in name fields
  • DIRECT DEBIT - Displays batch parameters and user who intiated
  • PAYMENTS - extra protection against accidental double entry
  • FDC - fixed issue related to sessions starting / ending at midnight calculating incorrect session duration
  • SESSION SUBSIDY - display financial year totals
  • FEE PROJECTION - fixed incorrect estimation in some preschool scenarios
  • BOOKINGS - removed enrolment date restrictions from booking date picker
  • BOOKINGS - allowed cration of regular booking with no days selected to allow children to be regarded as active for that period even if they have no fixed days
  • STAFF MANAGEMENT - improved method of registering new staff with ‘inviation’ and ‘reset’ functions added
  • RATIO CALC - improved some layout items based on user feeedback
  • FDC LEVY - implemented date of effect for levy rates to allow correct calculation when rate changes during the year
  • FDC CCS - improved CCS allocation to correctly bypass zero fee sessions. Provided manual overrid of CCS allocation
  • Childcare Finder - Improved input of fee structures

  • FDC - improved handling of zero fee sessions for educators caring for own children to prevent recurring exits

  • ANALYTICS - added new reports & dashboards
    • Income Trend Weekly Summary - a variation on the fee income report that makes it easier to see weekly totals and then drill down to the days in a specific week
    • Attendance Summary - Lists attendances not submitted or in editing or failed to submit
    • Waitlist Summary - Lists all applications currently on the waitlist in an exportable format
    • ATSI Census - Count of currently enroled children by their ATSI status
    • Preschool Census - A count of enrolments with a ‘Preschool’ indicator on at least 1 booking
    • Parent Occupation Census - Count of parents with active enrolments in each occupation
    • Late Report - Identifies all children signed out after the session end time during the previous 3 months. List can be filtered by Service , date range and minutes late.
    • Settlment Report - Reconciliation report for funds deposited to the centre’s account from CEP.
    • Utilisation Dashboard - Shows utilisation graphically and in tabular format
    • Extended Absences - Children who are still active but havent been physically present for 3 weeks or more
    • Occupancy Trends - Trends of number of sessions by date and room
    • New Starts - children who have just started or are about to for the first time