Recent Changes

A summary of recent changes, most recent at the top. Updated weekly.

Service Creation - Improved import now auto creates session codes and bookings from attendance data
Attendances - Fixed display order of sessions within the attendance screen
Online Applications - modified to now only create accounts for parents with active or recent enrolments (last 12 months)
Online Application - on submision parent is now emailed with confrmation of submission as well as having message displayed on redirect page
Reports - additional aggregate columns and subtotals - Utilisation Report
Misc Fees - a miscellaneous fee may be deleted by admin (audited)
Weekly Attendances - added ‘download as pdf’ option to address problem with line separators not printing correctly from firefox

Immunisations - added module to streamline recording and reporting of child immunisation status
Online Application - fixed some field length restrictions preventing especially long place names being entered
Online Application - Medical Management Plan is now a core document
Child Profile - added ability to record if epipen provided and expiry date
Online Application - added ‘data missing’ highlighting to make it easier for staff to assist parents with incomplete applications
Reports - Additonal filters and dynamic subtotals added , parent payment report

Online Applications - improved layout of action list and buttons in response to parent feedback
Enrolments - Fixed bug in status update affecting some non-approved service enrolments

Parent Profile - Staff can now record contact notes on a parent’s profile
Child Profile - Staff can now attach documents to the child profile
Statements - Staff can now override the default email setting when creating a statement batch
Parent List - Expanded warning message when using Create Account function
Statements - fixed bug preventing correct display of enrolment that exited within the statement date range but before the statement generation date
Parent Details Extract - added parent filter tag , Direct Debit Frequency and Calculation Method to the extract to facilitate checking
Setup Organisation - added ability to preview the email template
Statements - modified statement generation screen to make it more obvious what range actuals apply and what is projected. Also prevent users accidentally selecting a future period for actuals.

Wiki - SmartCentral help wiki (this sub-site) deployed to production.
Parent List - fixed issue that occaisionally caused tthe same parent to be diplayed twice

Wailisting - Services can now configure their online applciation process to allow parents to part fill an applciation and submit a waitlist request. Service can then offer the place when it becomes available and the parent is prompted to complete the application. Added additional fields and filters to the wailist management screens to improve selecting best fit.
Rolls - improved handling of Make up Days

Parent Payments - Improved editing and audit trail for parent payments
Daily sign in sheet - added alternative layout from customer request
Wailist - wailist priority can be reassigned without leavingf waitlist
Import Process - fixed handling of special need affecting some imports
Statements - fixed Date Produced on statement showing in UTC instead of local time

Parent Statements - fixed display of daily hrs when additonal hrs sessions are included
Attendances - Added Weekly Attendance sign in sheet
Attendances - Added option to bulk add fees to all children with an attendance that week
Attendances - Fixed layout issue where session codes may be hidden when attendance is cancelled
Occupancy Graph - improved layout to cater for centres with more than 6 rooms
Rolls - fixed issue where cancelling an attendance record multiple times may lead to duplicate entries in the roll

Parent Portal - extended staff edit of matching details to include parent and child gender
Statement Generation - fixed incorrect record of email count when switching between emailing enabled / disabled
Fee Estimates - added link to govt fee estimator that provides CCB/CCR and CCS estimates
Aged Debt Report - fixed calculation of aged debt when a refund put parent balance briefly in credit

Parent Portal - Added bulk and individual onboarding functions to parents list and parent screen
Parent Portal - Service can customise content of onboarding email in the Org setup screen
Parent - Parent details shows status of parent portal account, if registered and last login
Room Setup - Service can now customise colours associated with each room in the occupancy graph
Statements - Weeks of projected fees now shows the daily sessions booked

Update security certificates and turned off support for TLS 1.0 for improved security
Payments - Added new payment Type Payroll Deduction
Parent Account - Attendance charges on parent balance now has ‘drill in’ to the attendance detail

Daily Roll - added filter by session code
Daily Roll - Sortable by Child First Name / Child Last Name
Daily Roll - Fix handling of Cessation of Care
Online Application - Staff can correct matching details before approving
VAC Program - mark individual activities as CLOSED
Online Application - REQUEST FOR INFORMATION email now contains link to the specific application

Online applications - improved handling of merging updates
Online applications - wording tweaks based on customer feedback
Custom Questions - view / edit on child profile
Online applications - improved handling when submitted details not exact match for information on file
Booking Report - Age calculations wrong in some situations : FIXED
Daily Roll - Added ‘one click absence’ column
Daily Roll - Added Absence count
Daily Roll - Added Session code column

Addtional tabs on Applications menu to access approved , information requested , incomplete applications
Earlyworks integration improvements
Fix occupancy graph calculations where child has multiple sessions on same day
Added markdown support for document descriptions
Additional columns on weekly attendance screen : enrolment type , parent gap amount , CRK indicator
Removed captialisation forcing from parent & child name fields
Markdown support added to document descriptions
Removed limit on number of weeks to project

Support for Vacation Programs in Parent Portal
Add customisable ‘Supplementary Questions’ section to online application and child profiles
Auto close booking when enrolment is exited
Added Preschool , JFA , CRK , TFH and Nominated Hours to booking for auto populating session / attendance records
Improved searching now includes enrolments and combines parents , children and enrolments into a single result list
Child and Parent pick lists now allow name searching
Removed restrictions on parent and child screens preventing partial updates
Improved Fee forecasting to adapt to sudden changes in parent’s rates
Modify session code from roll and attendance screens
Update booking report to show JFA and Preschool flags