A summary of changes, most recent at the top.
Oct 2020
- Parent Portal - implemented version 3.0 connected to QR codes, new layout and parent experience
- Service Dashboard - allow room stacking on service dashboard to better combine current and waitlisted bookings
- Reports - added epipen expiry date to child details report
- Users - added extra staff qualification levels: observer / non-contact
- Daily Rolls - major layout update , more consistent with other list screens , added emailing functionality to rolls
- Daily Rolls - fixed issue with counts not updating with fitler settings
- Daily Rolls - fixed issue where new layout doent work correctly on very old devices. Implement switch to older version (older version does not support emailing). Automatic on detection of old browser but also can be forced on from Account > Org Setup
- Messaging - send notification to parent when a child is signed in. Option is turned on in the room setup so can be enabled for specific rooms eg ASC
- Payemnts - implemented optional ‘Pay Now’ functionality on statements. Switched on from ‘Account > Org Setup’ : ‘Statement’ - ‘Display Pay Now button on the statement’. requires CEP to be active.
- Search - extended global search to perform name and email searches on parent 2 and contacts
- Child Details - modified PDF export to better cope with situations where same child is enrolled with 2 (or more) parents ie shared custody arrangements
- Applications - Hide the ‘school’ question if the school list is empty. Hide ‘allow casual bookings’ question if the ‘hide CCMS questions’ option is enabled
- Sign In - added print option for daily QR code with optional ‘message of the day’
- Daily Roll - added ‘Room’ as an uption in the bulk edit function
- Timesheets - added option to specify prefered week ending day on staff time sheets Account > Org Setup : “Timesheet week ends on”
- Applications - ‘request for information’ applications are now marked ‘withdrawn’ rather than deleted after 8 weeks of inactivity. This allows them to be restarted
Sep 2020
- Projections - updated formula so that free session dont count towards CCS hrs
- Parent Comms - allow centres to select if parents will be notified of changes to CCS absence count
- Projections - centres can now optionally back date projection changes / refunds. Helps in multi-week projections
- FDC - changed sort order on educator statemetns to follow start times
- Sign In - Updated option to hide sign in code when the feature is disabled
- API - Implemented KindyHub integration
- Reports - fix layout issue in pdf version of booking summary report
- Sign In - extended contactless sign in to all authorised contacts
- Live Chat - fixed issue with conversation persistance when moving between devices
- Sign In - streamlined process for parent signing in multiple children via contactless
- Parent Comms - enabled bulk messaging from the immunisation dashboard
- Projections - fixed issue with projections for deleted bookings not updating correctly
- Ratio Calculator - implemented predictor functions to estimate requried staffing level in advance
Aug 2020
- Booking Report - Updated layout to minimise the number of rows when a child has a mix of casual and permanent bookings with the same code and cater for booked absences.
- Sign In : changed Est Departure time from text field to pick list
- CCS - changed Session subsidy report to cater for new fin year start date of 13th july
- Enrolments - fixed issue preventing correctly retrieving enrolment status for RA enrolments where the same child had multiple enrolments.
- Projections - fixed issue regarding incorrect projection for booked absence
- Attendances - added shortcut from CCS payment to disection on Session Subsidy screen
- API - exclude sessions that are marked Cess Care or in non-contact rooms
- Users - added role ‘Finance’ that has access to appropriate financial report but not child / parent details
- API - optimised query response time , 70% reduction achieved
- Reports - modified income report to allow inclusion / exclusion of waived fees
- Sign In - staff can record an optiona text note
- Attendances - Added subtotals for exempted and non-exempted attendances
- Reports - Updated payment allocation method to make it more obvious where parent is not paying the gap
- Reports - optimised calculations on aged debt and balance owing reports . approx 50% improvement
Jul 2020
- ACCS - fixed issue preventing ACCS dets created outside SmartCentral being displayed on ACCS screen
- Analytics - increased update frequency for all dashboards to nightly
- Migrations - improved handling of bonds on import to speed up migration process further
- ACCS - improved end date validation & display on submission
- Data Centre - completed capacity upgrade
- Payments - modify payment registration process to display merchant fee relevant to selected card type instead of a geneeric list
- API - extended session query to include a time parameter so integration partners can query ‘who is in my centre right now’
- Parent Comms - added option to suppress fee information on enrolment confirmation notices allowing notices to be sent when session codes are yet to be confirmed
- CCS Information - added service commencement date to the display to allow starting services to tell what approved start date is recorded at CCS.
- Sign In - added option for additional question at child sign in
- Payments - extended ‘frequency’ field to allow centres to create their own options
- Fees - updated fee waiver process to cater for special conditions in VIC centres
- Projections - extended Session formula functions to fee projections
- Sign In - include contact name in the visibility rule (max characters)
- ACCS - updated document attach function to prevent accidentally attaching a document of the wrong doc type
Jun 2020
- MYOB - updated to support V 2020.1
- MYOB - added support for service level category mappings
- NON-CCS Services - added ‘finalise’ to align with CCS services and allow for extension of session formulas
- Session Codes - extended session formulas to NON-CCS services (PRESCHOOLS)
- Scheduled Jobs - Added Attendance Submit / Finalise as a job type
- CCS Estimator - Added Hourly Cap Rates for new financial year
- Child Details - added extract to allow full child details to extracted into a PDF
- Session Reports (Attendances) - added extra absence reason codes in preparation for CCS rules coming in to effect on 13th July
May 2020
- Implement page level help button next to chat button. Button will activate as help pages are enabled.
- Fixed issue preventing ‘Preview’ working correctly in some email templates
- Fixed Bug affecting parent acknowledgements of emails
- Enhanced view of FDC educator bookings
- Simplified process for PRODA key renewal
- Added new question type ‘List’ which allows user to set a pick list for custom questions
- Added optional covid Fee Waiver process to accounting extract
- Fixed issue where re-enrol applications could be sent as ‘waitlist’ if centre has both waitlist and full application profiles
Apr 2020
- Added Ability to send parents a group email, either to all or by selecting one or more parents
- Reduced frequency of calls to PRODA to minimise impacts of poor PRODA response times
- Added multi-select capability to enrolment list
- Exposed CCS absence count to Attendances and Enrolments lists
- Added screen to track ECEC payments
- Provided function to ‘Finalise’ attendances in lockdown period
- Expanded reporting on supplementatry Questions
- Added Contactless Signin
- Expanded Session Formulas to handle ‘Day 5’ discounts
- Amended Covid Fee waiver process to cater for Preschools
Mar 2020
Feb 2020
- Enrolment CSV download now synchronised with filter settings on enrolments list - what you see is what you get
- Additional protection to prevent starting a projection update while previous one is still running
- New analytics report Income Detail added to compare Income and Utilisation
Jan 2020
Gosh, we are in the 3rd decade of the 21st century already !
- Added notification message on application receipt page for parent to check in junk/spam folder
- Additional protection on submit buttons to prevent accidental double click
- Parent 1 street address now inclued in aged debt csv to aid debt recovery activity
- Centres using session bookings can access all sessions, not just public ones, when approving applications
- Service filter added to aged debt report and added as a column in aged debt csv
Dec 2019
NOV 2019
- Rolls - fixed date selection issue which drilled down into the next week when a Sunday was selected
- Enrolments - added ABSENCES tab , provides list of all absences recorded for the child in the current and prior fin years
- Reports
- Remittance Report - added columns to csv export , date paid & week ending
- FDC
- Fixed layout issue on statement where header row didnt display correctly on page 2
- Allow delete of statment batches
- Parent Portal - improved layout of booking screen when displaying multiple sessions or vac programs on phones
- Navigation - added direct link to this page from the help menu
- Applications
- Supplementary Questions - centres can now control which supplementary questions are required (mandatory) on the application form
- Application List - added Service filter to the application processing screens. When a service is selected in the drop down an application will appear in the filtered list if the parent selected that service as a preferance or they didn’t specify any preference.
- CCMS questions - superfluous CCMS questions (parent activity, number of children in care) removed from main application forms. Centres requiring similar information are recommended to add to the supplementary question section.
OCT 2019
- Attendances - fixed an issue interfering with adding a session to a week that had previously been submitted with no care provided (no sessions)
- Enrolments - relaxed the test for booking change warnings so it doesnt create a false alarm if the session code name is edited or a second code is created with the same maximum amount
- Entitlements - Session subsidy screen now shows entitlement history so you can see when a parent’s entitlement changed and to what
- Applications - ‘consent to medical attention’ is now an obligatory ‘Yes’. Parents may not continue the application if they are unwilling. Advise parents to contact the centre directly to discuss if they have an issue. In most cases (eg religous objections) it can be resolved by the parent recording any care directives under ‘Special Needs’
- Applications - adjusted layout of the application to work better on small devices, the navigation menu now takes up a much smaller area
SEP 2019
AUG 2019