If an enrolment goes for 8 weeks without an attendance submitted the department will cease it and the status will change to Exited. This is the equivalent of the old ‘deemed exit’ process from CCMS.

If you need to restart an enrolment under CCS you don’t need to clone it.

There is no point restarting an enrolment until you have their VAC bookings added to the enrolment, a casual session has been booked or a permanent booking has been added.

Steps to restart an enrolment

  • Query the enrolment to find the ceased date
  • Edit the enrolment
  • Choose a new start date that’s on or after the ceased date, can even be today’s date (as long as it covers any new attendances) Eg. If the ceased date is a Monday & you have an attendance session on that day, make the start date the Monday.
  • Choose overwrite notice type 200A
  • Late submission reason may be needed if the restart date is back dated greater than 2-3 weeks
  • Select Save - to resubmit the new restart date on the enrolment.

This will wake the enrolment back up (restart - status will be PENDIN) and you can then add bookings and submit attendances as normal.

If you add new bookings or change the existing booking, go back to the enrolment and select edit/save to update the MYGOV enrolment notice. Parents will be asked to reconfirm the enrolment notice with the updated bookings.

You can also resend the CWA - on the enrolment (Update & Email CWA)

The parent will then need to confirm the enrolment on MyGov again and acknowledge the CWA digitally.