To submit your Weekly Attendances go to Services > Weekly Attendances page, tick the box next to ID to select all attendances, or tick the box next to specific attendances and the Sumit/Cancel buttons will appear, click on Submit to submit the selected attendances.
This will start the submission process which will take a few to several seconds to complete depending on how busy CCMS is at the time.
If there are any problems with the submission the error message failed to submit will be displayed on this screen. Hover your cursor over the red error to see what the error is, rectify the errors and click submit again.
1.Go to the Weekly attendance screen.
2.Select the correct week ending. 3. Select the attendance to be edited.
4. Click Cancel to cancel the attendance.
5. Go to the Childs profile.
6. Select Attendances.
7. Edit/delete attendances.
Go back to weekly attendance screen.
It will process as normal and the parent transaction history and balance will update as needed.
After the reconciliation period is over (usually 3 weeks into the new financial year) you cannot change attendance information from the prior financial year without first getting DSS approval.
If you attempt to make a change you will get the following error New attendances for CCB Approval not permitted.
Attendances can be submitted as soon as the last session of care for the week has commenced.
So if you normally submit attendances on a Friday, but that happens to be a public holiday then you can submit the week’s attendances on the Thursday, you just need to ensure Friday’s sessions on the roll represent your services public holiday policy.
If you do not charge for a public holiday (ie you would delete a public holiday’s sessions) then on Thursday update the rolls for Mon to Thursday as normal and bulk submit the week’s attendances as normal;
Make sure the weekly attendance date is for the current week
If you do charge for a public holiday and you mark all as absent then;
Submitting Weekly Attendances on a Monday when the previous Friday was a Public Holiday.
If you normally submit attendances on a Monday, then you can submit the previous week’s attendances as normal, you just need to ensure Friday’s sessions on the roll represent your services public holiday policy.
If you do not charge for a public holiday:
Update the rolls for Mon to Thursday as normal.
On Friday’s roll Delete all sessions
If you do charge for a public holiday: