Submitting Your Weekly Attendances

To submit your Weekly Attendances click on Bulk Submit to DSS button on the Services > Weekly Attendances page.

This will start the submission process which will take a few to several seconds to complete depending on how busy CCMS is at the time.

If there are any problems with the submission the error messages will be displayed on this screen. Rectify the errors and click submit again.

Amending a Submitted Attendance

1.Go to the Weekly attendance screen.
2.Select the correct week ending. Weekly Attendances 3. Select the attendance to be edited.

Select an attendance 4. Click Cancel to cancel the attendance.

Cancel 5. Go to the Childs profile.
6. Select Attendances.
7. Edit/delete attendances.

Edit

  1. Go back to weekly attendance screen.

  2. Select the attendance again.
  3. Select
  4. Click submit.

Submit

It will process as normal and the parent transaction history and balance will update as needed.

Attendances from a Prior Financial Year

After the reconciliation period is over (usually 3 weeks into the new financial year) you cannot change attendance information from the prior financial year without first getting DSS approval.

If you attempt to make a change you will get the following error New attendances for CCB Approval not permitted.

Public Holiday Processing

Attendances can be submitted as soon as the last session of care for the week has commenced.

So if you normally submit attendances on a Friday, but that happens to be a public holiday then you can submit the week’s attendances on the Thursday, you just need to ensure Friday’s sessions on the roll represent your services public holiday policy.

Thursday Submission

Uncharged Public Holiday
  • If you do not charge for a public holiday (ie you would delete a public holiday’s sessions) then on Thursday update the rolls for Mon to Thursday as normal and bulk submit the week’s attendances as normal;

  • Make sure the weekly attendance date is for the current week

Charged Public Holiday
  • If you do charge for a public holiday and you mark all as absent then;

  • Go to Friday’s roll
  • Generate the Roll
  • Mark all absent
  • If you need to change all session codes to a public holiday code then use Bulk Edit
  • Update the rolls for Mon to thurs as normal
  • Go to the weekly attendance screen and select the correct week ending date
  • Bulk Submit to DSS

Generate Roll

Generate Roll OK

MArk All Absent

Monday Submission

Submitting Weekly Attendances on a Monday when the previous Friday was a Public Holiday.

If you normally submit attendances on a Monday, then you can submit the previous week’s attendances as normal, you just need to ensure Friday’s sessions on the roll represent your services public holiday policy.

Uncharged Public Holiday

If you do not charge for a public holiday:

  • Update the rolls for Mon to Thursday as normal.

  • On Friday’s roll Delete all sessions

DeleteAllSessions

  • Bulk submit the week’s attendances as normal
Charged Public Holiday

If you do charge for a public holiday:

  • Update the rolls for Mon to Thursday as normal.
  • Go to Friday’s roll
  • Mark all absent
  • If you need to change all session codes to a public holiday code then use Bulk Edit
  • Go to the weekly attendance screen and select the correct week ending date
  • Bulk Submit to DSS