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Submit-Weekly-Attendances.md
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1 | -##Submitting Your Weekly Attendances |
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2 | -To submit your Weekly Attendances click on *Bulk Submit to DSS* on the Weekly Attendance page. |
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3 | -Once submitted you can *cancel an individual attendance* by clicking on the Attendance ID next to the Child Name. The submitted attendance will then become available for you to update or delete. |
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1 | +### Submitting Your Weekly Attendances |
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2 | +To submit your Weekly Attendances click on **Bulk Submit to DSS** button on the **Services > Weekly Attendances** page. |
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4 | 3 | |
5 | -##Submitting or Cancelling/Resubmitting Attendances in a Previous Financial Year |
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6 | -If you get the following error **New attendances for CCB Approval not permitted**, check the week ending date. |
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4 | +This will start the submission process which will take a few to several seconds to complete depending on how busy CCMS is at the time. |
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7 | 5 | |
8 | -- If the attendance week ending date is in the previous financial year then that is the reason. You cannot submit or amend attendance data for the previous financial year post cutoff (in 2017 this was 24th July). |
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6 | +If there are any problems with the submission the error messages will be displayed on this screen. Rectify the errors and click submit again. |
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7 | + |
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8 | +### Cancelling and resubmitting |
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9 | + |
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10 | +Once submitted you can **cancel an individual attendance** if it was submitted in error or you need to make achange. |
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11 | + |
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12 | +From the **Weekly Attendances** page click on the Attendance ID (left most column) to open the individual attendance. Then click **Cancel in DSS**. |
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13 | + |
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14 | +The submitted attendance will then become available for you to update or delete. |
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15 | + |
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16 | +### Attendances from a Prior Financial Year |
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17 | + |
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18 | +After the reconciliation period is over (usually 3 weeks into the new financial year) you cannot change attendance information from the prior financial year without first getting DSS approval. |
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19 | + |
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20 | +If you attempt to make a change you will get the following error **New attendances for CCB Approval not permitted**. |
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21 | + |
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22 | +- You cannot submit or amend attendance data for the previous financial year after cutoff (in 2017 this was 24th July). |
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9 | 23 | - You will need to obtain & submit an application form to do so. It can be obtained from the DSS website. It is called **Application to submit or amend attendance data in a prior financial year**. |
10 | 24 | - https://docs.education.gov.au/node/44611 |
11 | 25 | |
12 | -##Submitting Weekly Attendances on a Thursday when Friday is a Public Holiday |
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13 | -If you normally submit attendances on a Friday, then you can submit the week's attendances on a thursday, you just need to ensure Friday's sessions on the roll represent your services public holiday policy; |
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26 | +### Public Holiday Processing |
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27 | + |
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28 | +Attendances can be submitted as soon as the last session of care for the week has commenced. |
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29 | + |
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30 | +So if you normally submit attendances on a Friday, but that happens to be a public holiday then you can submit the week's attendances on the Thursday, you just need to ensure Friday's sessions on the roll represent your services public holiday policy. |
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31 | + |
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32 | +#### Thursday Submission |
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33 | + |
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34 | +##### Uncharged Public Holiday |
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14 | 35 | |
15 | 36 | * If you do not charge for a public holiday (ie you would delete a public holiday's sessions) then on Thursday update the rolls for Mon to Thursday as normal and bulk submit the week's attendances as normal; |
16 | 37 | |
17 | 38 | * Make sure the weekly attendance date is for the current week |
39 | + |
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40 | +##### Charged Public Holiday |
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18 | 41 | |
19 | 42 | * If you do charge for a public holiday and you mark all as absent then; |
20 | 43 | |
... | ... | @@ -35,24 +58,33 @@ If you normally submit attendances on a Friday, then you can submit the week's a |
35 | 58 | ![MArk All Absent](/uploads/MarkAllAbsentBulkEdit.png "Mark All Absent and Bulk Edit") |
36 | 59 | |
37 | 60 | |
38 | -##Submitting Weekly Attendances on a Monday when the previous Friday was a Public Holiday |
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39 | -If you normally submit attendances on a Monday, then you can submit the week's attendances as normal, you just need to ensure Friday's sessions on the roll represent your services public holiday policy; |
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61 | +#### Monday Submission |
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40 | 62 | |
41 | -* If you do not charge for a public holiday (ie you would delete a public holiday's sessions) then on Friday's roll Delete all sessions; |
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63 | +Submitting Weekly Attendances on a Monday when the previous Friday was a Public Holiday. |
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42 | 64 | |
43 | - * Update the rolls for Mon to Thursday as normal |
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44 | - * Bulk submit the week's attendances as normal |
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65 | +If you normally submit attendances on a Monday, then you can submit the previous week's attendances as normal, you just need to ensure Friday's sessions on the roll represent your services public holiday policy. |
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66 | + |
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67 | +##### Uncharged Public Holiday |
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68 | + |
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69 | +If you do not charge for a public holiday: |
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70 | + |
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71 | +* Update the rolls for Mon to Thursday as normal. |
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72 | + |
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73 | +* On Friday's roll **Delete all sessions** |
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45 | 74 | |
46 | 75 | ![DeleteAllSessions](/uploads/DeleteAllSessions.png "Delete All Sessions") |
47 | 76 | |
77 | +* Bulk submit the week's attendances as normal |
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48 | 78 | |
49 | -* If you do charge for a public holiday and you mark all as absent then; |
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79 | +##### Charged Public Holiday |
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50 | 80 | |
51 | - * Go to Friday's roll |
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52 | - * Mark all absent |
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53 | - * If you need to change all session codes to a public holiday code then use *Bulk Edit* |
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54 | - * Update the rolls for Mon to thurs as normal |
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55 | - * Go to the weekly attendance screen and select the correct week ending date |
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56 | - * Bulk Submit to DSS |
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81 | +If you do charge for a public holiday: |
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82 | + |
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83 | +* Update the rolls for Mon to Thursday as normal. |
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84 | +* Go to Friday's roll |
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85 | +* Mark all absent |
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86 | +* If you need to change all session codes to a public holiday code then use *Bulk Edit* |
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87 | +* Go to the weekly attendance screen and select the correct week ending date |
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88 | +* Bulk Submit to DSS |
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57 | 89 | |
58 | 90 |