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Submit-Weekly-Attendances.md
... | ... | @@ -44,37 +44,36 @@ If you attempt to make a change you will get the following error **New attendanc |
44 | 44 | - You cannot submit or amend attendance data for the previous financial year after cutoff (in 2017 this was 24th July). |
45 | 45 | - You will need to obtain & submit an application form to do so. It can be obtained from the DSS website. It is called [Application to submit or amend attendance data in a prior financial year](https://docs.education.gov.au/node/44611) |
46 | 46 | |
47 | -### Public Holiday Processing |
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47 | +### Public Holiday Processing - Friday |
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48 | 48 | |
49 | -Attendances can be submitted as soon as the last session of care for the week has commenced. |
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49 | +Attendances can be submitted as soon as the last session of care for the week has commenced, although if you want the correct SignOut time for the final child you will have to wait for that child to be signed out digitally. |
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50 | 50 | |
51 | -So if you normally submit attendances on a Friday, but that happens to be a public holiday then you can submit the week's attendances on the Thursday, you just need to ensure Friday's sessions on the roll represent your services public holiday policy. |
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51 | +"Last session of care for the week has commenced" includes the Public holiday (if it's a friday). |
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52 | 52 | |
53 | -#### Thursday Submission |
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53 | +In the past (with CCMS) you could submit your attendances early on the thuirsday if friday was a public holiday. However you will get an error with the new CCS system - "code"=>"R003811", "message"=>"Session of Care Date cannot be in the Future", |
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54 | + |
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55 | + |
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56 | +Unfortunately you will have to submit on the actual Public Holiday (Friday) or wait for the first business day and submit for the previous week. |
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54 | 57 | |
55 | 58 | ##### Uncharged Public Holiday |
56 | 59 | |
57 | -* If you do not charge for a public holiday (ie you would delete a public holiday's sessions) then on Thursday update the rolls for Mon to Thursday as normal and bulk submit the week's attendances as normal; |
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60 | +* If you do not charge for a public holiday (ie you would delete a public holiday's sessions) you update the rolls for Mon to Thursday as normal, wait for Friday to delete all sessions, then bulk submit the week's attendances as normal; |
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58 | 61 | |
59 | 62 | * Make sure the weekly attendance date is for the current week |
60 | 63 | |
64 | + ![DeleteAllSessions](/uploads/DeleteAllSessions.png "Delete All Sessions") |
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65 | + |
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61 | 66 | ##### Charged Public Holiday |
62 | 67 | |
63 | 68 | * If you do charge for a public holiday and you mark all as absent then; |
64 | 69 | |
65 | - * Go to Friday's roll |
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66 | - * Generate the Roll |
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70 | + * Wait until its the Public holiday (or later), go to Friday's roll |
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67 | 71 | * Mark all absent |
68 | 72 | * If you need to change all session codes to a public holiday code then use *Bulk Edit* |
69 | 73 | * Update the rolls for Mon to thurs as normal |
70 | 74 | * Go to the weekly attendance screen and select the correct week ending date |
71 | 75 | * Bulk Submit to DSS |
72 | 76 | |
73 | -![Generate Roll](/uploads/SelectFriRoll.png "Generate Friday's roll") |
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74 | - |
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75 | - |
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76 | -![Generate Roll OK](/uploads/GenerateRollOK.png "Click on OK") |
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77 | - |
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78 | 77 | |
79 | 78 | ![MArk All Absent](/uploads/MarkAllAbsentBulkEdit.png "Mark All Absent and Bulk Edit") |
80 | 79 |