30984c1800ce691bdbdd645c581f1db7888579ee
Concepts.md
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22 | 22 | #### Roles |
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24 | -Web links |
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24 | +Roles are the mechanism within SmartCentral that is used to control who can access what information. |
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26 | -Using Bookmarks & Tabs |
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26 | +They fall into 3 braod categories : |
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28 | -Saving Changes |
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28 | +1. Public / Parents - This is the starting point for new accounts. It only provides access to the person's own information (eg applications) or published information (eg service web profile). |
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29 | +2. Staff / Educator - In addition to your own information you also have access to details about the children. |
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30 | +3. Admin / Delegated Admin / Authorised Person - You have access to all information in SmartCentral and increasing levels of authority to submit information to CCMS on behalf of the service. |
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31 | + |
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32 | +Roles are explained in detail [here](Roles). |
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33 | + |
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34 | +#### Web links |
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35 | + |
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36 | +As a 100% web based application, SmartCentral uses web links extensively for moving around inside the application (navigation). You will recognise these clickable links as they are all coloured light blue. |
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37 | + |
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38 | +Every page of information in SmartCentral is referenced by a web link and these links can be referenced from outside the application. |
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39 | + |
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40 | +For example you can copy and paste the page URL into an email and send it. This is a great shortcut for sending information to another person. Only someone able to login and access the information will be able to open the link. |
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41 | + |
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42 | +![Web Links](/uploads/weblink1.PNG) |
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43 | + |
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44 | +This applies to any information you can see on screen eg an individual parent or child record , a booking , application form or statement. |
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45 | + |
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46 | +In addition to pasting web links you can also choose to open them in a new tab so you can retain access to the current page and flip quickly back and forth. If you have a larger screen you may find it useful to open them in a separate window to compare information side by side. |
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47 | + |
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48 | +![Split Screen](/uploads/splitscreen.PNG) |
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49 | + |
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50 | +Individual pages can also be bookmarked so that you can create a peronalised menu of frequently accessed pages. |
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51 | + |
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52 | +#### Saving Changes |
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53 | + |
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54 | +Information edited on screen is only updated to the database when the **Save** button on that screen is clicked. If you leave that screen without clicking save any changes will be dropped. |
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31 | 57 | | [Contents](Training) | [Next](Getting Started) | |
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