Financial-Reports.md
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### Income Report
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-This report displays income earned in the period entered in the Period beginning and ending date fields.
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+This report displays income earned in the period entered in the Period beginning and ending date fields. The start & end dates are calculated from "posting dates".
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-The income figures represent actual income earned in the period shown. Income from attendances are considered to be earned at the end of the attendance week since benefits are calculated on the whole week.
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+The income figures represent actual income earned in the period shown. Income from attendances are considered to be earned at the end of the attendance week since benefits are calculated on the whole week. (See notes below re posting date for attendance submission.
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The income earned is broken down into type of income - Full fees charged to parents and miscellaneous fees.
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-Note: The figures DO NOT reflect payments received. GST on miscellaneous fees is not included in this report as GST is not income.
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+Notes:
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+The figures DO NOT reflect payments received.
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+GST on miscellaneous fees is not included in this report as GST is not income.
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+If an attendance is submitted on a date (eg Friday) leading up to or including the relevant week ending date, then the posting date will be prior to or the week ending date. Therefore the income will be included, if the "start" and "end" date range, includes that posting date.
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+If an attendance is submitted post the relevant week ending date, then the posting date will be post the relevant week ending date, and therefore the income will not be included if the "start" and "end" date range does not include the posting date. It is therefore not income "earned" within that date range. It's posted after the date range, therefore earned post the date range.
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### Payment Report
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-This report shows totals of each payment type within the specific date range selected by you on the Payment Reports Selection screen. Payment type examples include: Direct Debit, SmartFees Online, Cheque, Cash, etc.
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+This report shows totals of each payment type within the specific date range, selected by you, on the Payment Reports Selection screen. Payment type examples include: Direct Debit, SmartFees Online, Cheque, Cash, etc.
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+Again, the payment report runs on "posting date"
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### Aged Debt Report
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-This report shows the age of any unpaid amounts sitting on the parent's balance up to today's date.
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+This report shows the age of any unpaid amounts sitting on the parent's balance up to today's date. Posting date is used to calculate a parent's current balance.
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Aged debt is broken down into weekly periods. Payments are assigned against debts on an 'oldest first' basis to derive the age of the debt.
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@@ -24,29 +35,41 @@ The Accounting Extract provides a profit and loss summary of the organisations p
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This information may then be extracted in a format suitable for direct import into MYOB as General Ledger postings.
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+Posting date is used to calculate Profit & Loss summary
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### More Reports > Misc Charges Report
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Displays each parent's miscellaneous charges in detail. Detailed miscellaneous charges can be used to assist in your GL end of period reconciliation. It can also be used if a query arises regarding a particular charge.
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+Posting date of the Misc Charge, is used to calculate Miscellaneous charges within a date range.
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### More Reports > Parent Payments Report
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Allows you to print a report of all parent payments within a particular date range. Use this report to look at each payment transaction in detail.
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+The date range for the report, uses the posting date of any payments dsiplayed.
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### More Reports > Utilisation Report
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The Utilisation report is designed to be produced weekly to give an actual snapshot of the business performance and whether your service is being used to its full potential.
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-It allows you to gather data which influences which sessions offered are successful and those which need further analysis.
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+It allows you to gather data from submitted attendances, which influences which sessions offered are successful and those which need further analysis.
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-As it analyses at the session level on a day by day basis and therefore can pick up part weeks, you will see differences in totals compared to other reports that deal in completed weeks unless you choose your periods appropriately.
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+As it analyses at the submitted session level on a day by day basis and therefore can pick up part weeks, you will see differences in totals compared to other reports that deal in completed weeks unless you choose your periods appropriately.
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+Note: the utilisation report looks at the session dates, but only includes sessions that have been submitted - it doesnt matter when they were submitted, as long as they are submitted before the report was run.
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#### Reconciling Utilisation and Income Reports
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-The **Income Report** is based on the week ending Sunday of attendances submitted that fall within the selected dates (usually the first and last day of the month).
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+The **Income Report** is based on income earned/posted, within the selected dates (usually the first and last day of the month).
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+You need to include the posting date (submitted date), of the last week of attendances submitted, if you wish that attendance income to be included within the selected date range.
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+The **Utilisation Report** is based per calendar day. It's not usually necessary to reconcile the two since they are intended for different purposes.
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-The **Utilisation Report** is based per calendar day. Its not usually necessary to reconcile the two since they are intended for different purposes.
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+However if you do wish to reconcile your income, against your utilisation, you will need to run the utilisation report keeping your week endings in mind, and run your income report keeping your relevant attendance submission dates (posting dates) in mind.
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-However if you do wish to reconcile your income against your utilisation you will need to run the utilisation report keeping your week endings in mind.
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+Example:
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From Date - will be the last Monday of the previous month unless the month conveniently ends on a Sunday, in which case the from date is the 1st of the month.
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August 2017 - Monday 31/07/2017 - Sunday 27/08/2017
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-Note: IS payments are attributed to the Service rather than a session and aren’t included in the utilisation report.
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+Note: IS Claim payments are attributed to the Service rather than a session and aren’t included in the utilisation report.
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### More Reports > Balance Owing Report
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-Reports parent balances owing or in credit up to the selected date. This report also displays any non active parents who still owe money, and who may not be included when you produce your statements in bulk.
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+Reports parent balances owing or in credit up to the selected "posting" date. This report also displays any non active parents who still owe money, and who may not be included when you produce your statements in bulk.
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### More Reports > Payments Summary Report
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-Allows you to print a report of all parent payments within a particular date range.
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+Allows you to print a report of all parent payments within a particular "posting" date range.
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Filter by one or more payment types to find specific payments for example to conduct a bank reconciliation.
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### More Reports > Remittance Details Report
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-List all payment transactions from CCMS within a single remittance for reconciliation pruposes.
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+List all payment transactions from CCMS within a single remittance for reconciliation purposes.