Submit-Weekly-Attendances.md
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@@ -13,76 +13,49 @@ If there are any problems with the submission the error message **failed to subm
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![Select an attendance](/uploads/A2.png)
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-4. Click Cancel to cancel the attendance.
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+4. Click **VARY** to unlock the attendance.
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+5. Click on the Attendance ID to open the attendance screen
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+6. Edit or delete sessions as needed.
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+7. Click SUBMIT.
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-![Cancel](/uploads/A3.png)
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-5. Go to the Childs profile.
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-6. Select Attendances.
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-7. Edit/delete attendances.
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+If you need to ADD a session you do this by navigating to the Roll for the day in question and adding the session there.
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+### Cancelling a Submitted Attendance
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-![Edit](/uploads/A4.png)
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+You can also cancel attendances from the weekly attendance screen following the same process ie select the attendances you wish to cancel then click the CANCEL button.
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-8. Go back to weekly attendance screen.
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+Only use CANCEL if you want to withdraw the attendance completely. If you only wish to change a submitted attendance record use the VARY process.
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-9. Select the attendance again.
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-10.
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-![Select](/uploads/A5.png)
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-10. Click submit.
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-
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-![Submit](/uploads/A6.png)
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-It will process as normal and the parent transaction history and balance will update as needed.
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### Attendances from a Prior Financial Year
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After the reconciliation period is over (usually 3 weeks into the new financial year) you cannot change attendance information from the prior financial year without first getting DSS approval.
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-If you attempt to make a change you will get the following error **New attendances for CCB Approval not permitted**.
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+If you attempt to make a change you will get the following error **New attendances for not permitted**.
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-- You cannot submit or amend attendance data for the previous financial year after cutoff (in 2017 this was 24th July).
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+- You cannot submit or amend attendance data for the previous financial year after cutoff (in 2018 this was delayed to the 30th September to assist transition).
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- You will need to obtain & submit an application form to do so. It can be obtained from the DSS website. It is called [Application to submit or amend attendance data in a prior financial year](https://docs.education.gov.au/node/44611)
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-### Public Holiday Processing - Friday
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+### Public Holiday Processing
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-Attendances can be submitted as soon as the last session of care for the week has commenced, although if you want the correct SignOut time for the final child you will have to wait for that child to be signed out digitally.
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+Attendances can only be submitted as soon as the last session of care for the week has commenced even if this session is being marked as an absence.
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-"Last session of care for the week has commenced" includes the Public holiday (if it's a friday).
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+So if you normally submit attendances on a Friday, but that happens to be a public holiday then you can only submit the week's attendances on the Thursday if you will not be charging for the Friday (no Friday session in that week).
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-In the past (with CCMS) you could submit your attendances early on the thuirsday if friday was a public holiday. However you will get an error with the new CCS system - "code"=>"R003811", "message"=>"Session of Care Date cannot be in the Future",
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-Unfortunately you will have to submit on the actual Public Holiday (Friday) or wait for the first business day and submit for the previous week.
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+#### Thursday Submission
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##### Uncharged Public Holiday
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-* If you do not charge for a public holiday (ie you would delete a public holiday's sessions) you update the rolls for Mon to Thursday as normal, wait for Friday to delete all sessions, then bulk submit the week's attendances as normal;
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+* If you do not charge for a public holiday (ie you would delete a public holiday's sessions) then on Thursday update the rolls for Mon to Thursday as normal and bulk submit the week's attendances as normal;
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* Make sure the weekly attendance date is for the current week
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- ![DeleteAllSessions](/uploads/DeleteAllSessions.png "Delete All Sessions")
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-##### Charged Public Holiday
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-* If you do charge for a public holiday and you mark all as absent then;
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- * Wait until its the Public holiday (or later), go to Friday's roll
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- * Mark all absent
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- * If you need to change all session codes to a public holiday code then use *Bulk Edit*
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- * Update the rolls for Mon to thurs as normal
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- * Go to the weekly attendance screen and select the correct week ending date
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- * Bulk Submit to DSS
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-![MArk All Absent](/uploads/MarkAllAbsentBulkEdit.png "Mark All Absent and Bulk Edit")
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-
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#### Monday Submission
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Submitting Weekly Attendances on a Monday when the previous Friday was a Public Holiday.
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-If you normally submit attendances on a Monday, then you can submit the previous week's attendances as normal, you just need to ensure Friday's sessions on the roll represent your services public holiday policy.
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+If you normally submit attendances on a Monday or you usually do it on a Friday and you are charging for the session, then you can submit the previous week's attendances as normal, you just need to ensure Friday's sessions on the roll represent your services public holiday policy.
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##### Uncharged Public Holiday
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