Changes in bab0040: Updated Session-Codes (markdown)

				Session-Codes.md
			
          @@ -21,8 +21,12 @@ To update the fee amount, click on "update fee". You can update the amount immed

           <img src="/uploads/UpdateFutureFeeAmount.png"/>

          +## Notifying Parents of Fee changes

          +

           Prior to changing session codes, you can notify the parents via email. SmartCentral's help to send Emails to parents, can be found [here](https://wiki.smartcentral.net/Parent-Communications)

          +## Enrolment CWAs and MYGOV post a session code change

          +

           When you create a new fee or update an existing fee and the change becomes current:

           - You must edit/save enrolments with permanent bookings, to push the change through to MYGOV. The parent can then confirm the change.

          @@ -30,4 +34,28 @@ When you create a new fee or update an existing fee and the change becomes curre

           - You can update operational hours (if changed) on Child Care Finder.

           - send your changed fee schedule to MYGOV

          -SmartCentral's help to update MYGOV with your fee schedule changes, can be found [here](https://wiki.smartcentral.net/Updating-fees-on-mygov)

          \ No newline at end of file

          +SmartCentral's help to update MYGOV with your fee schedule changes, can be found [here](https://wiki.smartcentral.net/Updating-fees-on-mygov)

          +

          +## Session Code Changes - Notes

          + 

          +###Varying an attendance prior to the Session Code "date of effect"

          +

          +If you vary an attendance prior to the session code change, and for example add a session, the session will pick up the relevant rate for the date.

          +

          +'Date of effect' though ONLY apples to fee rate changes, so you would have to edit a back dated "add" session, to put the hours back to what they were prior to a change.

          +

          +So that is just something to keep in mind

          +

          +### Changing the Current Session Code

          +

          +The "update fee" schedules the "date of effect" of teh change and therefore can be completed as soon as you know the date you want the fee rate to change.

          +

          +On the "date of effect" all the bookings attached to the session code changing, will have the rate also change, then the generation of the rolls will happen as usual. ie. the sessions on the rolls & therefore attendance sessions will change because the bookings changed. And any add sessions (for casuals) will pick up the new rate from the "date of effect".

          +

          +The day before the change (or the friday if "date of effect" is a monday) pick a time when you are happy the rolls are marked for sign in & absences. After that time, you can make any session code name and hour changes.

          +

          +Names will only change on current bookings with that session code and future sessions, no submitted sessions in history will have their session code renamed.

          +

          +Hours will only change on the relevant bookings and future sessions, no submitted sessions in history will have hours updated, unless as specified above you vary and add a new session.

          +

          +Any changes to session codes with bookings, will update those bookings with the changes. Any new session codes created, will need to have new bookings created to pick up the new session code.

          \ No newline at end of file

...	...	@@ -21,8 +21,12 @@ To update the fee amount, click on "update fee". You can update the amount immed
21	21
22	22	<img src="/uploads/UpdateFutureFeeAmount.png"/>
23	23
	24	+## Notifying Parents of Fee changes
	25	+
24	26	Prior to changing session codes, you can notify the parents via email. SmartCentral's help to send Emails to parents, can be found [here](https://wiki.smartcentral.net/Parent-Communications)
25	27
	28	+## Enrolment CWAs and MYGOV post a session code change
	29	+
26	30	When you create a new fee or update an existing fee and the change becomes current:
27	31
28	32	- You must edit/save enrolments with permanent bookings, to push the change through to MYGOV. The parent can then confirm the change.
...	...	@@ -30,4 +34,28 @@ When you create a new fee or update an existing fee and the change becomes curre
30	34	- You can update operational hours (if changed) on Child Care Finder.
31	35	- send your changed fee schedule to MYGOV
32	36
33		-SmartCentral's help to update MYGOV with your fee schedule changes, can be found [here](https://wiki.smartcentral.net/Updating-fees-on-mygov)
...	...	\ No newline at end of file
	0	+SmartCentral's help to update MYGOV with your fee schedule changes, can be found [here](https://wiki.smartcentral.net/Updating-fees-on-mygov)
	1	+
	2	+## Session Code Changes - Notes
	3	+
	4	+###Varying an attendance prior to the Session Code "date of effect"
	5	+
	6	+If you vary an attendance prior to the session code change, and for example add a session, the session will pick up the relevant rate for the date.
	7	+
	8	+'Date of effect' though ONLY apples to fee rate changes, so you would have to edit a back dated "add" session, to put the hours back to what they were prior to a change.
	9	+
	10	+So that is just something to keep in mind
	11	+
	12	+### Changing the Current Session Code
	13	+
	14	+The "update fee" schedules the "date of effect" of teh change and therefore can be completed as soon as you know the date you want the fee rate to change.
	15	+
	16	+On the "date of effect" all the bookings attached to the session code changing, will have the rate also change, then the generation of the rolls will happen as usual. ie. the sessions on the rolls & therefore attendance sessions will change because the bookings changed. And any add sessions (for casuals) will pick up the new rate from the "date of effect".
	17	+
	18	+The day before the change (or the friday if "date of effect" is a monday) pick a time when you are happy the rolls are marked for sign in & absences. After that time, you can make any session code name and hour changes.
	19	+
	20	+Names will only change on current bookings with that session code and future sessions, no submitted sessions in history will have their session code renamed.
	21	+
	22	+Hours will only change on the relevant bookings and future sessions, no submitted sessions in history will have hours updated, unless as specified above you vary and add a new session.
	23	+
	24	+Any changes to session codes with bookings, will update those bookings with the changes. Any new session codes created, will need to have new bookings created to pick up the new session code.
...	...	\ No newline at end of file